Privacy

Last updated 13 October 2026 · Fleetpass is in beta.

Fleetpass keeps vehicle documents and their expiry dates so it can remind you before they lapse. This page says plainly what is stored and who touches it.

What we store

• Your account — email address, and a name if you give one. Passwords are handled by our authentication provider and are never visible to us.
• Your vehicles and documents — plate numbers, document types, expiry dates, issuers and any notes you add.
• The files you upload — the actual document images or PDFs.
• Activity — a record of actions taken in your workspace, such as a document being saved or verified, so there is a history you can check.

Why we process it

To show you your documents, to read details from a document you upload so you do not have to type them, and to email you before something expires.

Who else is involved

Fleetpass runs on third-party infrastructure, and providing the service means those providers process your data on our behalf. They are:

• Hosting and application infrastructure — runs the Fleetpass application and handles your requests.
• Database and private file storage — holds your account, your vehicle and document records, and the files you upload.
• Document reading — receives an uploaded file at the moment you upload it, in order to read the text from it.
• Field extraction — receives the text read from that document, in order to identify the four details Fleetpass tracks: document type, plate number, expiry date and issuer.
• Email delivery — sends your confirmation, password-reset and reminder emails.

So an uploaded file is processed to read its text, and that text is then processed to pick out those four details, which you review before anything is saved. This happens when you upload; documents are not sent anywhere afterwards. We do not sell your data and we do not use it for advertising, but it would be wrong to tell you it is never shared — these processors receive it in order to provide the service.

How your files are protected

Uploaded files are stored in private storage. They are not public and have no shareable address. When you open one, Fleetpass generates a short-lived link that expires after a few minutes. Your records are scoped to your own workspace, and other Fleetpass users cannot read them.

Emails we send

Account emails (confirming your address, resetting your password) and expiry reminders. You can turn reminder emails off in Settings → Notifications. We do not send marketing email.

Keeping and deleting data

You can delete an active document from its details view. The uploaded file and extracted document contents are removed, while a minimal historical record is retained to preserve the integrity of earlier renewal, reminder and audit activity. Replaced documents remain available in document history unless deleted through an available removal process or handled by a support request.

Fleetpass does not yet offer self-service account deletion. For deletion of your entire account and its associated records and files, email our support contact below. We will review and process the request, subject to applicable legal retention obligations.

Contact

For deletion, access to your data, or any privacy question, contact neustackdesign@gmail.com.